The performance and cost of running your small business copier can be secretly undermined by factors you overlook. Knowing these 9 little-known factors can help you proactively manage your equipment, preventing downtime and saving money.
If your business is located in Boston and you need a reliable Copier in Boston, contact Clear Choice Technical Services in Boston today. We offer competitive rates on Copier Leasing Services in Boston, Copier rental services in Boston, and expert Copier Repair in Boston.
Table of Contents
- What are the 9 little-known factors that could affect your small business copier?
- Tips on how to avoid the 9 little-known factors.
- Why is it important to check up on your machine?
- Should everyone know these factors?
What are the 9 little-known factors that could affect your small business copier?
These elements often influence maintenance frequency, operating costs, and overall machine lifespan:
- Machine Location: Where your equipment sits affects its longevity. A location with poor ventilation or high traffic increases the frequency of required maintenance and repairs due to wear and tear.
- Usage: High Usage accelerates parts degradation and consumes supplies faster. Frequent usage means parts will wear out sooner, and your toner cartridge will deplete quicker than expected.
- Toner Type: Using non-OEM (non-original equipment manufacturer) Toner Type can void your warranty and seriously damage the machine’s internal components, negatively affecting its performance.
- Paper Quality: Low-quality Paper Quality impacts print clarity and machine mechanics. Using substandard paper can shorten the life of components and reduce the image quality of printed materials, especially for color marketing pieces.
- Paper Size: Printing documents that exceed the supported Paper Size (e.g., trying to print 11″x17″ on a 9″x12″ machine) forces jams and unnecessary stress on the feed rollers.
- Number of Copies: Overuse—making too many consecutive copies—places excessive stress on the machine, leading to overheating, poor performance, frequent breakdowns, and paper jams.
- Paper Source: Using paper from the Wrong Source (e.g., trays designed for specialty paper or damaged paper packs) is a leading cause of feed mechanism clogs and jams.
- Changing the Toner: Incorrectly Changing the Toner cartridge—by failing to follow the machine’s exact instructions—can lead to leaks, spills, and internal sensor malfunctions.
- Environment: The ambient Environment (dust, humidity, or ink residue) can cause images to blur or lead to component failure over time. Regular cleaning is essential for longevity.
Tips on How to Avoid These 9 Pitfalls
Here are three core actions you can take to mitigate the factors above and maintain optimal performance:
- Get Annual Maintenance: Experts agree that getting annual maintenance for your office machines prevents most common factors leading to paper jams or malfunctioning parts, which saves money by preventing complete breakdowns. This is especially important for businesses relying on consistent Copier Service in Boston.
- Use Original Brand Supplies: Always use genuine (OEM) Original Brand Supplies recommended for your machine. This avoids compatibility issues with alignment and toner quality that can cost you more in the long run and negatively affect your small business copier’s performance.
- Take Advantage of Technology: Modern copiers are equipped with security and remote monitoring features. Leverage these technologies to protect sensitive data and allow your service provider (like Clear Choice Technical Services) to monitor 9 key aspects of your copier remotely to address issues before they cause downtime.
Why is it important to check up on your machine?
Regularly reviewing your machine’s usage ensures it is operating within its maximum capacity. Checking maximum capacity prevents unexpected malfunctions and breakdowns, especially during urgent printing needs.
Additionally, checking your copier’s paper tray size and maximum feeding capacity beforehand is critical to prevent time management problems and ensure seamless printing needs are met.
Should everyone know these factors?
While this list provides actionable steps for business owners, recognizing that machine performance is a result of numerous small factors empowers you to make smarter decisions about Copier Leasing Services in Boston and maintenance. Understanding these points helps you select the right machine and partner for long-term success.
If you plan to get copiers for your Boston office, you can buy copiers or lease copiers in Boston. Boston Copier solutions provide the best value.
If you plan to get copiers for your office in Boston, you can buy copiers or lease copiers in Boston. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services in Boston, call Clear Choice Technical Services:
- Phone: (617) 221-7774
- Our personnel for copier leasing in Boston will assist you. If you are ready to start the process, request a quote today.
For dedicated Copier Repair Services in Boston, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.
