Buying a copier is not an easy task, and there are common mistakes that people make when they buy one. This blog post will discuss common mistakes people make while purchasing a copy machine and tips in choosing the right copier for you! Knowing these common mistakes will help you to avoid them and choose the right copier for your needs.
If you are in Boston and you are looking for a Copier in Boston for your business, you may contact Clear Choice Technical Services in Boston. You can ask about Copier Leasing Services in Boston, Copier rental services in Boston, and Copier Repair in Boston.
What are the common mistakes that people make while buying a copier?
There are common mistakes that people make when they buy a copier, such as:
, When you know what you need to fit into your space now, it is essential to consider how much room in the future will be required and if this might change over time.-Buying the wrong size but not considering office growth or changes. Copiers can be costly, and buying the wrong one for your needs may end up being an expensive lesson learned.
-Not taking enough measurements of their office before purchasing. A common mistake among those who buy without first measuring their workspace is ending up with too small or too large of a machine which often throws off alignment problems on copies; these issues can accumulate over time, causing frustration later on down the road.
What is the point if you purchase a copier and can’t install it where you want?-Not thinking about the space needed for installation. The common mistake of not planning to make sure that there is enough room or an area available in your office may have been overlooked during this process; before purchasing any machine, be sure to take measurements as well as think about how much time might be required to move other heavy equipment out of the way so that installation can proceed smoothly.
- Buying without considering all costs involved:
This includes printer ink cartridges, paper, maintenance visits and toner replacements, among others which many people don’t factor into their calculations when deciding whether or not they should buy a particular machine.
- Copiers with no fax capability:
Faxing has become an essential part of everyday business. Some machines don’t allow users to send or receive faxes unless they are hooked up through a landline phone line which many younger generations find inconvenient since most everyone carries around mobile phones these days.
- Copiers that are not network-enabled:
If you don’t have a shared business network, then the copier will need to be hooked up through wires which is difficult and time-consuming. Also, many businesses today use mobile devices such as laptops or tablets for work. This means employees can access documents when they aren’t near their desks, making it easy for them to create more copies while on their way out of the office. In this instance, having a printer with wireless capability would allow people to easily print from any location in your building without needing an Ethernet cable plugged into each machine.
What should we keep in mind before buying a copier?
- Do you require multiple paper trays?
- What’s your average copy volume per day?
- Is copying important, or is scanning documents enough for your needs?
- Have at least one paper tray with the capacity to hold 250 sheets.
- If you need a copier for scanning documents only, make sure it has an automatic document feeder (ADF) that can scan up to 50 pages per minute and is OCR compatible.
- Consider buying a printer/scanner combo if your needs are limited in either area so as not to buy two machines that will take up more room than necessary.
What are the tips in choosing the right copier for you?
- Choose a copier that is compatible with standard paper sizes like legal, letter and A size.
- Base your decision on the machine’s speed as well as its duty cycle (pages copied per minute).
- Determine whether you need a large or small footprint for space reasons.
If multiple people are in charge of copying from one office, consider buying different models, so everyone has their workstation to use instead of sharing just one. This will help keep things organised and ensure that each employee can efficiently complete their tasks without interruption.
- When buying a copier, don’t forget to keep common mistakes in mind.
- In addition to common mistakes, it’s essential to choose a machine compatible with paper sizes and has the right speed and duty cycle for your needs.
- And remember, if multiple people are in charge of copying from one office, consider buying different models so everyone can have their workstation instead of sharing just one. This will help keep things organized and ensure that each employee can efficiently complete their tasks without interruption.