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  • Post last modified:November 13, 2025

5 Considerations When Shopping for a New Office Copier and Printer

Most businesses rely on copier leasing and printers to keep things running smoothly. But what if your current machine is outdated or simply not meeting your needs? It is now your time to look for a new office copier and printer. However, another question you need to ponder upon is how to know which one is right for you.

Here are five considerations as you shop for a new office copier and printer:

5 Essential Considerations for Your Office Copier

1. Determine Your Needs (Volume and Functionality)

The first step in choosing a new office copier and printer is to assess your needs. Think of the documents you need to print or copy most often. Do you need color or black-and-white capabilities? What about scanning and faxing?

  • Volume: Think about how much volume you will be dealing with. A lower-end machine may be all you need if you are a small business with light needs. But if you have a high volume, you will want to ensure your new machine is up to the task.

2. Compare Features

You can proceed with comparing its features if you already know what you need. Most office copiers and printers offer basic capabilities. On the contrary, some machines offer additional features that may be helpful for your business.

  • Examples: Some office copiers come with built-in staplers. Other machines may offer automatic duplexing (printing on both sides). It is always best to consider the features that would be most helpful for your business.

3. Consider Your Budget (Total Cost of Ownership)

Do not buy a machine that is not within your budget. Regardless of how you think of a product, buy one you can afford.

  • Cost Factor: Machines with more features and higher printing speeds will typically cost more, so it is essential to find a balance between what you need and what you can afford.
  • Supplies: Don’t forget to factor in the cost of supplies, too. Ink or toner cartridges can be expensive, so be sure to find out how much they will cost for the machines you are considering.

4. Get a Suitable Size Machine

Another important consideration is size. You may not have room for a large, industrial-size copier and printer if you have a small office. But if you have a high volume of copying and printing needs, you will want to ensure your new machine can handle the workload. Think about the physical space available and choose a machine that will fit comfortably in your office.

5. Choose a Reliable Brand

Finally, you will want to make sure you choose a reliable brand. Copiers lease in Boston and printers are a significant investment, so you will want to be sure you are getting a machine built to last.

  • Research: Look for a brand with a good reputation for quality and reliability. You may also want to read online reviews of the machines you are considering to know how well they perform in the real world.

Final Thoughts

There are many different models available, and it can be tricky to decide which one is right for you. Remember that for office copiers and printers, there is no one-size-fits-all solution. But by taking the time to find the suitable machine for your business, you can ensure you are getting the best possible value.

If you plan to get copiers for your office in Boston, you can opt to buy copiers or lease copiers in Boston. Boston Copier solutions provide the best value.

If you plan to get copiers for your office in Boston, you can buy copiers or lease copiers in Boston. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.

For all services in Boston, call Clear Choice Technical Services:

For dedicated Copier Repair Services in Boston, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.