Office Equipment Cleaning: A 5-Step Guide to Disinfecting MFPs
Before the spread of the COVID-19 virus, we have never paid more attention to ensuring the cleanliness of our devices and machines. But with the sudden surge of COVID-19 patients, we now see the essence of cleaning the surface of MFPs, copiers, and printers while keeping them germ-free.
Generally, office printers, copiers, or any multifunction device receive the most touches throughout the day in a workstation. Therefore, it is empirical to consider your staff’s welfare, safety, and health. One way to do this is to keep these machines free from any possible contamination.
Protecting Your Office Staff (The Why)
Several companies offer services in ensuring that your office equipment is well-cleaned, sanitized, and disinfected. Since the pandemic, many studies have revealed that almost half of all US citizens don’t want to return to their offices.
- Encouraging Return: One way to encourage these employees to return to the physical office is to assure them that they are safe against the virus within the facility. This can be done by following an intensive office disinfecting and cleansing routine.
5 Steps to Disinfect Your Printer, Copier, Or Multifunction Device
Office machines are sensitive, so a simple mistake of cleaning them can lead to a huge problem. Therefore, it is essential to know what you are doing and which cleaning materials to use. If you are hesitant to do the work yourself, you can hire a professional cleaner who will do the job on your behalf.
Safety Checklist: Cleaning Agents
| Action | Approved Cleaner (DO) | Harmful Cleaner (AVOID) |
| Cleaning Agent | Alcohol-based or detergent-based cleaners (e.g., Lysol Disinfecting Wipes, Lysol All-Purpose Cleaner). | Agents with chemical solvents, ammonia, or chlorine bleach. |
| Application | Apply cleaner to a soft cloth first; keep the surface damp for a few minutes. | Do not spray liquid directly onto the machine (risk of electrical damage). |
The Cleaning Process
- Turn Off Your Device: Ensure to unplug your device from the electrical socket before cleaning.
- Apply Approved Cleaner: Use an alcohol-based or detergent-based cleaner (as specified in the table above).
- Wipe The Exterior Part Of The Device: Gently wipe the outer part of the machine. Focus on the most frequently touched areas, especially the control buttons, platen lids, paper tray handles, and control panels. Keep the surface damp for a few minutes.
- Allow Surface To Air Dry: It is a must not to let the water penetrate through the surfaces. You can either use a lint-free, dry, and clean cloth to wipe the extra dirt or let it air dry. After ensuring that each part is arid, you can now turn on the device.
- Do Not Forget To Wash Your Hands: Wash your hands with soap and water for at least 20 seconds.
Final Thoughts
Keeping your office equipment clean and germ-free is the easiest step to ensuring the safety and welfare of your staff. Aside from that, proper cleaning can also help reduce the chances of replacements or repairs, saving extra bucks.
If you plan to get copiers for your office in Boston, you can opt to buy copiers or lease copiers in Boston. Boston Copier solutions provide the best value.
If you plan to get copiers for your office in Boston, you can buy copiers or lease copiers in Boston. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services in Boston, call Clear Choice Technical Services:
- Phone: (617) 221-7774
- Our personnel for copier leasing in Boston will assist you. If you are ready to start the process, request a quote today.
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