Small businesses are already facing more than enough challenges on its daily operations to deal with technology related issues; most of which are extremely difficult to resolve. To avoid wasting time dealing with problems, we will discuss a few of the most common issues that small businesses encounter just to give you an idea about what your starting company is about to face. The information will help you determine where to focus your investments as well as find effective ways to overcome these issues.
The fact is, a well-established company has the full capacity to create its own IT department. The team’s main responsibility is to provide assistance and solutions to IT-related issues. Small businesses, on the other hand, do not have this team of experts primarily because they fear on how much this team will cost them. Operation budget may not be able to support an IT team because the resources are only enough to hold a few employees.
Here are a few IT-related issues and the common work-around.
Illegal Software Installation
It is estimated that 20% of businesses are using software which are either not properly licensed or was installed illegally. Although this number does not necessarily suggest ill-intent from business groups, it is rather an indication of poor project management. Most of the time, this problem is traced back to purchasing software from unreliable sources. The truth is millions of dollars have been collected from different companies for this kind of damages. Software manufacturers will not give an ear on any reason at all when companies are caught using illegal software or those with expired licenses. Small businesses must pay special attention to this matter by dealing only with reliable and trustworthy companies. Moreover, always check if the software license is still current and not expired.
Technology can easily leave you behind if you are not paying much attention. In today’s highly competitive business world, one must be able to keep up by making sure your company is using updated software. It is also important to know the life expectancy of your hardware to give you an idea on its timeframe when it comes to getting a replacement. Also, you can avoid future problems through establishing standardized use of both your hardware and software applications. While most IT assets can be updated regularly, there will always be a need to purchase new items when the time calls for it. When it does, check your options thoroughly and invest properly.
Insufficient Security Measures
Hackers are targeting small businesses that do not have strong security firewalls against malware and other sophisticated technologies. It is imperative to deploy security software to protect your operations. Remember, it is not limited to installing software, but also providing employee trainings on cybersecurity and common attacks. Strict policies must also be implemented on using devices and the internet in the workplace.
No In-House IT Team
Outsourcing IT specialists would require time and extra budget. It is therefore more practical to have an IT team in the office to respond to any IT-related issues. If this is not possible, there are IT support providers who can work with you. Just find a trustworthy partner who can respond in a timely manner.
Absence of Strict Regulations on Devices
Most of the companies today are promoting their employees on bringing their own devices to the workplace. Although this may help boost productivity, it somehow poses risks in terms of cyber security. There must be policies and regulations on how much information can be accessed. Strict implementations of such policies will safeguard sensitive data which are very tempting to cybercriminals.
Lack of Recovery Options
A lot of today’s businesses are not recognizing this as a basic necessity. It is vital to have sufficient backup for your data in the event of unforeseen disasters. Backup solutions must be included in the contingency plan as well as data recovery to be well-prepared in case of emergencies or crisis.
Power Supply Issues
Generators are widely used as backup for power supply outages. Today, battery operated devices such as UPS (uninterruptible power supply) can be used to support your power needs in the event of outages. It automatically takes over when power supply stops and can provide up to 30 minutes of power.
Small businesses do not have to suffer any of these issues. Make your team well-equipped by using the latest of what technology can offer. Copier Boston experts can provide small businesses with both the basic know-how to protect your business and the equipment needed to execute the measures.