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  • Post last modified:November 14, 2025

How To Increase The Lifespan Of Your Printer/Copier

How long does a printer last? On average, a workplace laser printer should last between three to seven years, with five years being the most common target. The lifespan depends on the manufacturer, the model, and how you use it daily. If you have a small printer that you use to print a bulk of documents on a daily basis, then the likelihood of it breaking down on you when you need it the most is very high.

Don’t fret just yet. There are still a lot of ways you can keep your printer going without worrying that it might cost you more to buy a replacement for it. Copier Leasing Boston remains a viable option for those who want a good printer. Leasing is one of the most popular ways that businesses are able to use the printer that they want lest the cost.

7 Ways to Keep Your Printer Working for a Long Time

1. Always Keep Your Printer Clean

The first step is to always make sure that your printer is clean. It is not about keeping it clean from the outside, but ensuring that its interior is as clean as it can be too. Open the printer and look for some excess paper, dust, or other debris that might keep it from printing. Gently wipe it with a clean cloth. Doing this at least once a month will make a difference in the lifespan of your printer.

2. Close the Manual Feed Tray

This is something very simple to do yet it makes a lot of difference. When you keep the manual feed tray loaded with paper, someone could easily bump into it. Consistently keeping it closed can be quite tiresome, but it is one of the best ways to prevent unwanted accidents in the office.

3. Replace Cartridges Before They Dry Up

The goal is to replace cartridges even before they start to dry up. Most printers come with a warning whenever the cartridge content goes below 20%. It would be best to consider replacing them in the next two weeks. A dry cartridge could cause unwanted wear and tear on your printer head.

4. Use Quality Supplies and Proper Paper Handling

Use only supplies that are certified by the manufacturer. Using high-quality ink/toner is essential for both print quality and printer health.

  • Avoid Damage: Quality paper minimizes tears and jams, which are a major cause of downtime. Always keep paper in a dry place to prevent moisture damage.
  • Loading: Load the paper properly to avoid jamming. Do not load wet or folded paper.

5. Power It Down Properly

Consistently switching your printer on and off is not good for the printer. Instead of unplugging it, you should use the power button on the printer itself. This allows the printer to close the ink nozzles and move the print heads to a safe resting spot.

6. Print Regularly

Idle printers can suffer from ink drying or nozzles clogging. You should print something at least once a week, even if it is just a test page, to maintain ink flow.

7. Schedule Professional Maintenance

Even if you never exceed your monthly clicks, you or your managed print service team must conduct regular and preventative maintenance. Consider having it professionally serviced annually, especially if you use your printer for high-volume printing.

Will you go for copier leasing or should you invest in your own printer? The decision is up to you. It may depend on your overall goal and your budget at hand as well. But remember these tips to ensure that you don’t have to worry about being the reason why the copier you leased broke down. It could mean extra costs for you and that’s not what you want.

If you plan to get copiers for your office in Boston, you can opt to buy copiers or lease copiers in Boston. Boston Copier solutions provide the best value.

If you plan to get copiers for your office in Boston, you can buy copiers or lease copiers in Boston. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.

For all services in Boston, call Clear Choice Technical Services:

For dedicated Copier Repair Services in Boston, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.